The Role
Site Administrator - 12 month Fixed Term Contract
What You'll Be Doing
Undertake a full range of administrative duties to ensure an efficient service is delivered. To include:
* Supporting the onboarding of employees
* Assisting visitors with the necessary requirements
* Supporting staff with accommodation bookings and travel as required
* Organising and supporting with documentation including health & safety documentation, compliance record and project H&S files
* Audits & Reporting: Assist with internal/external audits, site inspections and regular compliance reporting.
* Compliance & Accreditations: Maintain contractor accreditations and certifications while ensuring all projects meet under HSE legislation
* Maintain and update office notice boards with relevant information
* Co-ordinate with the internal training and competency team and relay training course requirements to site operatives
* Maintain site registers for briefing attendance / H&S inductions if required
* Act as the first point of call for the client’s Office Administrator
* Responsible for ordering and distribution of Personal Protective Equipment for site team
* Perform general office duties such as ordering office supplies
* Data input from site activities to reports and records
* Coordination with Site Management and Resources Team regarding staff and operative training schedule
* General administration e.g photocopying, scanning, booking meeting rooms and filing
* Ordering office supplies and stock check
* Supporting Project Manager and Engineers with report writing/collection of data
* Play an active part in the continuous improvement of administration processes and duties.
* Any other tasks as required
What We’re Looking For
The ideal candidate must have a self-driven attitude and show the ability to use his/her initiative for everyday
tasks and be able to work well under pressure.
* A thorough knowledge of Microsoft Office, including Word, Excel, Outlook.
* Knowledge of document control systems preferable – Business Collaborator, PIM etc
* Strong organisational, time management and workload prioritisation skills.
* Attention to detail and accuracy.
* Work well within a team environment but also capable of working without supervision.
* Enthusiastic and proactive with a willingness to learn.
* Work well under pressure
* Experience of office administration in a busy site office with a good knowledge and understanding of Administration duties.
* Excellent communication skills with the ability to quickly establish and maintain strong relationships across all levels.
* To be resilient with a positive and confident approach.
As well as being part one of the largest specialist geotechnical contractor and working in a collaborative environment, we offer:
Salary Sacrifice Pension Scheme (min. 5% company contribution)
Enhanced Sick Pay (after probation)
Income Protection, Private Medical Insurance and Life Assurance
Employee Assistance Programme
25-days annual leave + Bank Holidays per year (increasing with service)
Option to purchase additional annual leave
Paid annual professional memberships
Volunteering days
Professional growth and development
