Finance Assistant – Sevenoaks
Equivalent to £32,000 per annum
37.5 Hours Per Week | Office Based
Temporary to Permanent
Pearson Whiffin Recruitment are currently recruiting for an experienced Finance Assistant to join a busy finance team based in Sevenoaks.
This is an excellent opportunity for someone with strong construction finance experience who is confident managing subcontractor and supplier accounts, with a solid practical understanding of CIS, Domestic Reverse Charge VAT and purchase ledger processes.
The successful candidate will initially join on an agency basis, with the potential to move into a permanent position following a successful initial period.
The Role
Working closely with the Finance Manager, you’ll take day-to-day ownership of subcontractor and supplier accounts, ensuring financial records are accurate, compliant and kept fully up to date.
Responsibilities will include:
Managing subcontractor and supplier accounts on a day-to-day basis
Verifying new subcontractors with HMRC
Managing weekly subcontractor payment runs
Reviewing subcontractor invoices and applications for the correct treatment of CIS, VAT and Domestic Reverse Charge
Identifying invoice and tax treatment errors before they are entered onto the ledger
Preparing and submitting monthly HMRC CIS Returns
Issuing CIS Statements to subcontractors
Maintaining up-to-date subcontractor records, including insurance information
Managing subcontractor retentions, including deductions, statements, due dates and releases
Managing the purchase ledger process from invoice receipt through to authorisation, processing and payment
Reconciling monthly supplier statements and resolving discrepancies
Managing company pre-payment card transactions and supporting documentation
Following up missing receipts and job numbers
Uploading transactions and supporting information into Sage
Completing regular account reconciliations
Managing the Accounts Mailbox and responding to supplier and creditor queries
Reviewing aged creditors and following up missing or outstanding invoices
Distributing monthly project cost and CVR reports
Working with Quantity Surveyors to resolve missing invoices, incorrect job allocations and cost discrepancies
Supporting accurate job-cost reporting across labour, materials, subcontractor costs and other expenditure
Ensuring costs are allocated to the correct contracts and cost codes
Maintaining robust controls around new supplier creation and supplier bank detail changes
Independently verifying bank detail amendments to reduce fraud risk
Maintaining accurate financial records, electronic filing and document control
Reviewing nominal codes to ensure transactions are correctly allocated
Maintaining the Asset Register and depreciation records
Assisting with year-end accounts and external audit requests
Supporting sales ledger invoicing and payment runs when required
Providing wider finance and administrative support to the Finance Manager
What We’re Looking For
Strong practical experience of CIS
Good working knowledge of the Domestic Reverse Charge for VAT
Previous experience managing subcontractor and supplier accounts
Previous experience within a construction environment
Strong purchase ledger experience
Previous experience using Sage 50 Accounts
Excellent attention to detail and a high level of accuracy
Strong reconciliation skills
Good understanding of job costing and cost allocation
Confident dealing with suppliers, subcontractors and internal stakeholders
Strong written and verbal communication skills
Good working knowledge of Microsoft Excel
Highly organised and able to manage competing priorities
Proactive and comfortable working independently
Able to handle confidential financial information professionally
Practical, hands-on approach to finance administration
Comfortable working to deadlines in a busy environment
Systems Experience
Experience using the following is highly desirable:
Sage 50 Accounts
Microsoft Excel
Purchase ledger systems
Job costing and project cost reporting systems
HMRC CIS processes
Electronic document management systems
What’s On Offer
Equivalent salary of £32,000 per annum
37.5 hours per week
Office-based position in Sevenoaks
Opportunity to move into a permanent position
Varied role with genuine ownership of subcontractor and supplier accounts
Opportunity to work closely with the Finance Manager and wider operational team
Strong exposure to construction finance, project costing and CIS
Hands-on role with responsibility across several key finance processes
If you’re an experienced Finance Assistant with strong CIS, Sage 50 and construction finance experience, apply today!
Please note, due to the expected high volume of applicants, only suitable candidates will be contacted
