Part-Time Personal Assistant to Senior Leadership
Three days per week | Fixed-term maternity cover | Birmingham city centre | £35,000 pro rata
Our client is established creative firm is seeking an organised and proactive Personal Assistant to support its senior leadership team on a maternity cover contract.
Based in beautiful Birmingham city-centre offices, this is a varied and visible role within a fast-paced environment. You will manage the needs of several senior stakeholders, balance competing priorities and adapt quickly as business requirements change.
This busy and hugely varied role will entail a variety of responsibilities:
* Managing diaries, appointments and travel arrangements for senior leaders
* Anticipating diary conflicts and resolving them proactively
* Coordinating board, remuneration, strategic and operational meetings
* Preparing and circulating agendas, board papers and supporting documents
* Taking accurate minutes, recording actions and following up with those responsible
* Supporting the preparation of board papers and investor presentations
* Processing expenses and preparing business documents and correspondence
* Acting as a professional point of contact for internal and external stakeholders
* Drafting communications on behalf of senior leaders
* Coordinating leadership away days, training sessions, annual appraisals and company events
* Liaising with venues, suppliers, clients and external stakeholders
* Supporting projects, monitoring deadlines and tracking agreed actions
* Providing wider administrative and operational support when required
Applicants must have previous experience in a PA, Executive Assistant or senior administrative position. You will have supported and managed multiple senior stakeholders and have excellent organisation and time-management skills.
The ability to manage competing priorities is key to this role as is the ability to work independently, exercise sound judgement and maintain confidentiality.
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