Payroll Specialist (12-Month Fixed Term Contract)
📍 West London (Fully Office Based)
💷 £32,000 per annum
📄 12-month Fixed Term Contract
We are looking for an experienced and detail-oriented Payroll Specialist to join the Human Resources team on a 12-month fixed-term contract. This role is responsible for delivering a high standard of payroll services for both local and expatriate employees, ensuring accuracy, compliance and timely processing.
Key Responsibilities
Payroll & Systems Administration
Maintain and update payroll systems with new starters, leavers, changes to benefits, employment status and other amendments in a timely and accurate manner
Maintain monthly payroll files covering starters, leavers, bonuses and all payroll changes
Act as first point of contact for the staff appraisal system, including implementation and ongoing monitoring
Manage and monitor the Time and Attendance system (Darwinbox)
Support contract renewals and prepare approval notes for management
Ensure compliance with Data Protection legislation
Payroll Processing
Check and process all monthly payroll changes on ADP and commit payroll accurately and on time
Process statutory year-end activities including P60s, P11Ds and payroll returns
Handle employee payroll and salary queries for both local and expatriate staff
Create, maintain and continuously improve payroll processes
Produce payroll reports in line with HR and business requirements
Pensions, Tax & Reconciliations
Reconcile pension files and payments and liaise with pension providers
Manage season ticket loans and personal loans and submit monthly control returns
Reconcile payroll postings to the general ledger and resolve discrepancies
Ensure timely and accurate PAYE and NI payments
Manage third-party payments to HMRC
Expatriate Payroll & Tax
Compile payroll and benefits data for expatriate payroll processing
Liaise with external tax advisors for tax returns, PSA and P11Ds
Assist expatriates with HMRC and NI number applications
Ensure all joiner and leaver documentation is available for payroll processing
Additional Responsibilities
Process invoices and manage petty cash
Support the HR team with additional administrative duties as required
Undertake any other duties as delegated by the Head of HR
Skills & Competencies
Results-driven with strong attention to detail
Excellent numerical and analytical skills
Strong organisational and self-management abilities
Confident communicator with strong interpersonal skills
Able to work to deadlines in a fast-paced, office-based environment
Person Specification
Proficient in Microsoft Office, particularly Excel and Word
Experience operating payroll systems (ADP preferred)
Knowledge of basic accounting is essential
Previous experience in a payroll-focused role, ideally including expatriate payroll
